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West Mercia Governance Board

Notes of Meeting

Wednesday 21st June, 14:30-17:00

Willison Room, Hindlip

Attendance

John Campion (JC) Chair – Police & Crime Commissioner

Gareth Boulton (GB) – Chief Executive Officer

Tony Morriss (TM) – Deputy Chief Executive Officer

Alex Murray (AM) – Deputy Chief Constable

Rachel Adie (RA) – Head of Finance

Rachel Jones (RJ) – Assistant Chief Constable, Local Policing

Richard Cooper (RC) – Assistant Chief Constable, C&V

Rachel Hartland-Lane (RHL) – Director of Business Services

Callie Ann Bradley (CAB) – CI, OCC

Damian Pettit (DP) – Supt., Public Contact

Damian Barratt (DB) – A/ACC

Rachael Thorold (minutes) – Secretary

Apologies

Pippa Mills (PM) – Chief Constable

Marc Bayliss (MB) – Deputy Police & Crime Commissioner

Paul Benfield (PB) – Treasurer

Richard Muirhead (RM) – Director of Commercial Services

Rachel Jones (RJ) – ACC, Local Policing

Minutes

Ref 01/21/06/2023

Introduction / Attendance / Apologies. 

Introductions were made and apologies noted. 

Ref 02/21/06/2023

Minutes and Action Log for the meeting held on 24th May 2023. 
The minutes were recorded as an accurate record. 

The action log was updated. 

Ref 03/21/06/2023

Worcestershire Coroner’s Review – Paper – For Decision. 

The paper was presented discussed and supported in principle. 

Decision: The recommendation to approve submission to the cabinet on the 29th June 2023, which is supported in principle by the PCC. 

Ref 04/21/06/2023

Special Constabulary Review – Paper – For Information. 

The paper was presented discussed and noted. 

The paper and Force’ commitment to inclusivity were welcomed by the PCC. 

Ref 05/21/06/2023

Quarterly FLU performance – Paper – For Information. 

The paper was presented discussed and noted. 

– The PCC asked for assurance around how the £200,000k will be spent and asked how this met the intent declared back in the Spring of this year.  Improvements are anticipated once the current vacancies have been filled.   

– The PCC sought reassurance on the FLU processes meeting the service level expectations of the Public. 

– Updates on the situation will be provided to the PCC for his reassurance. 

Ref 06/21/06/2023

Approach to consulting rape survivor – Paper – For Decision. 

The paper was presented discussed and supported. 

– The PCC asked if the Force had engaged with/surveyed survivors and stated the capturing of their voice was important and is needed.   

– The numbers of victims without ISVA support is unknown. 

Action: 2023/21: ACC RC is to provide updates to the PCC on how the survivors are engaged with going forwards.  

Decision: The recommendation was supported. 

Ref 07/21/06/2023

Q1 Money Matters – Paper – For Information. 

The paper was presented discussed and noted. 

Action: 2023/22 – RA is to ensure all overtime is included within the Q2 MM report submitted to the July meeting. 

Front counter openings; the PCC sought reassurance as to how the identified savings are appropriately achieved to meet this. 

Ref 08/21/06/2023

Change and Transformation update – Paper – For Information. 

The paper was presented discussed and noted. 

Ref 09/21/06/2023

Lawful Business Monitoring – Paper – For Decision. 

The paper was presented discussed and supported 

– £330K is sought for the next 4 years, with the installation costs being subject to inflation.  

Decision: The amount of £110 + VAT for year one and for years 2,3 and 4 for  installation costs and follow on servicing.  From capital borrowing £110,000  and then £165,000 per year for 2024, 2025 and 2026 from revenue. 

Ref 10/21/06/2023

Scheme of Governance – Paper – For Decision. 

The paper was presented discussed and supported by both the PCC and the Force. 

– The scheme of governance will be refreshed and renewed as and when the need arises, and on an annual basis. 

– The PCC seeks recognition and adherence is paid to this document by all parties going forwards. 

Decision: The Scheme of Governance was supported by both the PCC and the Force. 

Ref 11/21/06/2023

A & A Timeline – Paper – For Information. 

The paper was presented discussed and noted. 

Ref 12/21/06/2023

ACC/ACO/RM/DoCS /C&T Updates – (Papers). 

The papers were presented discussed and noted. 

Business Services Update – RHL. 

Action: 2023/23 – RHL is to check the OPCC Comms team are involved with the comms for the new Street Pastors van. 

Crime & Vulnerability Update – ACC RC. 

Nothing further raised. 

Local Policing/OPS/Public contact/Prevention Portfolio Update – RJ 

– The national issue of the increased number of 101 and 999 calls was discussed.   

– Neighbourhood Matters; The sufficiency, efficiency, and benefits of the use of Neighbourhood Matters as a public engagement tool was discussed.   

Commercial Services Update – RM. 

Nothing further raised. 

Ref 13/21/06/2023

AOB/Forward Plan. 

Nothing further raised. 

Ref 14/21/06/2023

Next Meeting. 

Wednesday 26th July 2023, 14:00hrs, Willison Room, Hindlip

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