West Mercia Governance Board
Notes of Meeting
Wednesday 21st June, 14:30-17:00
Willison Room, Hindlip
Attendance
John Campion (JC) Chair – Police & Crime Commissioner
Gareth Boulton (GB) – Chief Executive Officer
Tony Morriss (TM) – Deputy Chief Executive Officer
Alex Murray (AM) – Deputy Chief Constable
Rachel Adie (RA) – Head of Finance
Rachel Jones (RJ) – Assistant Chief Constable, Local Policing
Richard Cooper (RC) – Assistant Chief Constable, C&V
Rachel Hartland-Lane (RHL) – Director of Business Services
Callie Ann Bradley (CAB) – CI, OCC
Damian Pettit (DP) – Supt., Public Contact
Damian Barratt (DB) – A/ACC
Rachael Thorold (minutes) – Secretary
Apologies
Pippa Mills (PM) – Chief Constable
Marc Bayliss (MB) – Deputy Police & Crime Commissioner
Paul Benfield (PB) – Treasurer
Richard Muirhead (RM) – Director of Commercial Services
Rachel Jones (RJ) – ACC, Local Policing
Minutes
Ref 01/21/06/2023
Introduction / Attendance / Apologies.
Introductions were made and apologies noted.
Ref 02/21/06/2023
Minutes and Action Log for the meeting held on 24th May 2023.
The minutes were recorded as an accurate record.
The action log was updated.
Ref 03/21/06/2023
Worcestershire Coroner’s Review – Paper – For Decision.
The paper was presented discussed and supported in principle.
Decision: The recommendation to approve submission to the cabinet on the 29th June 2023, which is supported in principle by the PCC.
Ref 04/21/06/2023
Special Constabulary Review – Paper – For Information.
The paper was presented discussed and noted.
The paper and Force’ commitment to inclusivity were welcomed by the PCC.
Ref 05/21/06/2023
Quarterly FLU performance – Paper – For Information.
The paper was presented discussed and noted.
– The PCC asked for assurance around how the £200,000k will be spent and asked how this met the intent declared back in the Spring of this year. Improvements are anticipated once the current vacancies have been filled.
– The PCC sought reassurance on the FLU processes meeting the service level expectations of the Public.
– Updates on the situation will be provided to the PCC for his reassurance.
Ref 06/21/06/2023
Approach to consulting rape survivor – Paper – For Decision.
The paper was presented discussed and supported.
– The PCC asked if the Force had engaged with/surveyed survivors and stated the capturing of their voice was important and is needed.
– The numbers of victims without ISVA support is unknown.
Action: 2023/21: ACC RC is to provide updates to the PCC on how the survivors are engaged with going forwards.
Decision: The recommendation was supported.
Ref 07/21/06/2023
Q1 Money Matters – Paper – For Information.
The paper was presented discussed and noted.
Action: 2023/22 – RA is to ensure all overtime is included within the Q2 MM report submitted to the July meeting.
Front counter openings; the PCC sought reassurance as to how the identified savings are appropriately achieved to meet this.
Ref 08/21/06/2023
Change and Transformation update – Paper – For Information.
The paper was presented discussed and noted.
Ref 09/21/06/2023
Lawful Business Monitoring – Paper – For Decision.
The paper was presented discussed and supported
– £330K is sought for the next 4 years, with the installation costs being subject to inflation.
Decision: The amount of £110 + VAT for year one and for years 2,3 and 4 for installation costs and follow on servicing. From capital borrowing £110,000 and then £165,000 per year for 2024, 2025 and 2026 from revenue.
Ref 10/21/06/2023
Scheme of Governance – Paper – For Decision.
The paper was presented discussed and supported by both the PCC and the Force.
– The scheme of governance will be refreshed and renewed as and when the need arises, and on an annual basis.
– The PCC seeks recognition and adherence is paid to this document by all parties going forwards.
Decision: The Scheme of Governance was supported by both the PCC and the Force.
Ref 11/21/06/2023
A & A Timeline – Paper – For Information.
The paper was presented discussed and noted.
Ref 12/21/06/2023
ACC/ACO/RM/DoCS /C&T Updates – (Papers).
The papers were presented discussed and noted.
Business Services Update – RHL.
Action: 2023/23 – RHL is to check the OPCC Comms team are involved with the comms for the new Street Pastors van.
Crime & Vulnerability Update – ACC RC.
Nothing further raised.
Local Policing/OPS/Public contact/Prevention Portfolio Update – RJ
– The national issue of the increased number of 101 and 999 calls was discussed.
– Neighbourhood Matters; The sufficiency, efficiency, and benefits of the use of Neighbourhood Matters as a public engagement tool was discussed.
Commercial Services Update – RM.
Nothing further raised.
Ref 13/21/06/2023
AOB/Forward Plan.
Nothing further raised.
Ref 14/21/06/2023
Next Meeting.
Wednesday 26th July 2023, 14:00hrs, Willison Room, Hindlip