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The West Mercia Governance Board (WMGB) is a monthly meeting to govern West Mercia Police and the PCC’s office.

Purpose of the meeting

To ensure:

  • There is the right vision, mission, objectives, culture and strategy to achieve the organisations’ purposes
  • There are good, robust processes for formulating and adapting these
  • The agreed strategies are being implemented and monitored and if there is divergence, then appropriate and timely action is taken
  • The organisations have the right resources in the right places to deliver the strategies
  • The right systems of good governance to ensure the organisations and their resources are well directed and controlled

Meeting minutes

Decisions Made Summary:

17 November 2021:

Paper regarding funding for police bicycles: 

The proposal was endorsed with investment approved by the PCC, Agreement to release £48,781 (Capital) to fund the bicycle requirements.

Fleet write offs: 

The PCC agreed the request in principle to release £289,952 (Capital) to fund current write-offs.

However, the precise budget / reserve for the money to come from needs to be discussed and agreed between PB and RM, in respect of potential use of reserves.

Problem Solving Hub Vehicles 

The PCC agreed to the release of £115,550 (Capital) to fund five additional engagement vans & £105,000 (Capital) for 10 Vehicles.

Additional annual revenue for servicing maintenance budget of £36,750.

Vehicle Purchase Options 

The PCC approved £59,353 (Capital) in additional funding to support the replacement of fleet vehicles for patrol and SNT, enabling the purchase of 21 Toyota Corolla 2.0L Icons.

22 December 2021

PSAA Opt in – For Decision by PCC 

The recommendation to Opt in was approved.

Business Services Support System and System proposal 

Recommendation 2b, to go out to tender for an upgrade or replacement of the current system, was approved.


The recommendation to procure a Telematics system via a framework was approved.

Learning Management System

Subject to the submission of revised costs, the recommendation was approved.

18 January 2022

Vehicle write-off replacement

The PCC approved spend of £77,744 to replace 4 vehicles.

16 February 2022

Improving services to Victims of Crime (VAL and VCoP)

Options B and C, an increase in Victim Care Coordinator Establishment by 2 FTE and provision of 1 FTE Victim and Witness Performance and Insight Analyst for 24 months, funded by the PCC, were approved.

DST Business Case 22/23

Approval was given to proceed with the DST Programme of works and for the associated funding, subject to confirmation of the precise amount of slippage at financial year end.

Estates Strategy 

The Estates Strategy was approved as a draft for consultation.

25 March 2022

Budget Report for 2022-23

The budget was approved, with the caveat that it needs amending in terms of Policing Resourcing table (Pge 20) to match the force apportionment in the PCP presentation.

The financial figures presented are accepted and will be the original budget uploaded into the finance system. The savings plan will be circulated post meeting as an appendices to the budget report to be accepted as agreed outside the meeting by the PCC.

Capital Strategy 

The strategy was approved, subject to the required amendments.

EV roll out 

A joint OPCC and Force project is to be established for an initial pilot site (7 vehicles). A Change Canvas is to be developed to initiate the project through the Change & Transformation Board.

Social Value 

The paper was approved.

20 April 2022

EV Paper

The recommendation was not supported, but the paper was supported in principle, subject to the required amendments.

17 May 2022

Partnership deep dive 

Agreed principles within the papers and the high level plan.

Money matters

Recommendations approved.

Reserves Statement

Recommendations approved.

Prevention Strategy 


Fleet Replacement 

Supported with the CO vehicle not included.

Telematics Camera 


Collaboration Approach 


Annual Governance Statement 

Supported to go to audit committee

20 July 2022

Detention Officers

Option 1b, spend of £131,000 in 2022/23 to support the extension of the contract for 12 months. An indicative cost of £283,000 in 2023/24 was supported, subject to following procurement rules and to manage spend within agreed budget allocation.

Prevention Strategy Delivery Plan 

The Prevention Strategy was agreed.

Prevention Network bid 

No decision made at this point.

Transforming Road Safety through 

The paper is not currently supported, pending a proposal submitted for a further widening of the ANPR scheme.

17 August 2022

Prevention Network hub budget proposal 

The proposal was unsupported by the PCC on the grounds that it is felt the proposal does not demonstrate the best use of public money.

21 December 2022

Proposals for Governance Arrangements for WMGB

The proposals were supported by the PCC.

Contingency and EV Fund

The PCC was supportive of the request but was clear that the evidential basis should be improved through the availability of telematics data. The PCC supported WMP’s request for the release of £500k, and £22k, as per the paper.

25 January 2023

Money Matters Q3 paper

Decision – MB supported the following use of delivered underspend from the 2022/23 budget to fund specific proposals in the 2023/24 budget.

  • £250,000 contribution to general reserves
  • Funding of DRIVE initiative (£280,000)
  • Funding of road safety grants (£250,000)
  • £200,000 for Firearms Licensing Unit investment
  • Existing agreement for £650,000 to be utilised by the Chief Constable, at her discretion

22 February 2023

Witness Care Unit 

Decision – PCC to continue funding of two additional WCU staff for a further 12 months at a cost of £70k.

22 March 2023

Fleet replacement programme 

Decision – The PCC is supportive of the 101 vehicles identified, in principle, subject to further amendments to the proposal being made regarding the 20 electric vehicles.

Fleet write off 

Decision – The PCC supports the request, and asks the Force are mindful of the previous discussion.

Capital Strategy 

Decision: The strategy was supported.

Treasury Management Strategy 

Decision: The strategy was supported.

Joint Audit & Standards ToR

Decision – The ToR was supported.

Special Constabulary Federation membership 

Decision – The PCC is supportive of the recommendation.

Reallocation of Capital 

Decision – The paper was unsupported.

19 April 2023

Transforming Road Safety 

Decision: The recommendation to move forward to full scoping, feasibility study and business case on the selected scheme was not supported, with more detail required on potential costs of the recommended scheme, and potential further work to follow in Shropshire pending the engineering review being carried out by local authorities.

Decarbonisation of Fleet Assets 

Decision: The funds will be released except for the proposed purchase of the 20 EVs.

  • To release the funding of £1,055k for the purchase of ICE Vehicles
  • To release the funding of £983k + £73k for the Hybrid vehicles

Police Now 

Decision: The recommendation for a one year intake of up to 10 Police Now candidates is supported.

24 May 2023

FCIU Business Care

Decision: The recommendation to release funding of £102,502 was supported.

Stolen motorcycle replacement

Decision: The recommendation to approve £20,000 was supported.

Capital outturn and carry forward 2022-23

Decision: The recommendation of the carry forward as set out was approved.

Reserves outturn 2022-23

Decision: The recommendation of the balance of reserves as set out along with the set out draw down in section 4 are approved. Additional approval was given to draw down up to an additional £250k in respect of Op Lincoln.

Annual Governance Statement 2022-23

Decision: The presented Joint Annual Governance Statement was approved.

21 June 2023

Worcestershire Coroner’s Review

Decision: The recommendation to approve submission to the cabinet on the 29th June 2023, which is supported in principle by the PCC.

Approach to consulting rape survivor

Decision: The recommendation was supported.

Lawful Business Monitoring 

Decision: The amount of £110 + VAT for year one and for years 2,3 and 4 for installation costs and follow on servicing. From capital borrowing £110,000 and then £165,000 per year for 2024, 2025 and 2026 from revenue.

Scheme of Corporate Governance 

Decision: The Scheme of Governance was supported by both the PCC and the Force.

Archived minutes

These minutes are in a PDF format. If you would like an accessible version of any of the minutes, please email [email protected].